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It is worth remembering that you may not have to pay a full daily or weekly rate for such hires. Many companies will be willing to negotiate a deal if you propose to hire for longer periods. In such a case you might be able to obtain seven-days’ worth of equipment hire for the price of five days, or six weeks for the price of five weeks. Again it might well be worth considering a package deal on your equipment hires. It might be cheaper to hire camera, sound and basic lighting from one supplier than to hire each item individually.

The same applies to the use of gardens or offices, or in scores of private places your camera operator and director may wish to use. You should not rely solely on the goodwill of proprietors, as you will need this irrespective of whether you pay a fee or not. Long gone are the days when members of the public were prepared to cooperate simply for the prestige of their property appearing on television; you might be lucky but do not depend on it. Do not be too quick to dismiss the use of a studio.

This can form a significant portion of the budget and you should take care to calculate this carefully. Five nights in a hotel costing £50 per room per night for a crew of five is going to cost 5 × 5 × 50, a total of £1,250. If you make the simple mistake of allowing only 5 × 50 your budget will be in trouble very quickly! Overnight rates need to be carefully agreed in advance with your crew and talent, as do meal allowances. Again, remember that specific agreements may be in force with trade bodies such as PACT, BECTU or Equity and these should be observed.

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